Withdrawing for a Semester

If you wish to drop all of your classes during a semester, you need to withdraw from the University. If you withdraw before classes begin, it is considered a cancellation and you will get a full refund (minus a $15 matriculation fee) and no notation will appear on your record. Please see below for additional cancellation procedures. During the first 20 class days of a fall or spring semester (six for summer), if you withdraw from the University, the refund will vary (less the later in the semester) and the symbol "W" will be entered for the grade of any class in which you are registered. After the 20thclass day of a fall or spring semester (six for summer) and up to the final deadline to withdraw (mid-semester deadline for a long semester; last class day of a summer session), you will receive no money back and the symbol "W" will show for the grade for any class in which you are registered. After the final deadline, you will NOT be allowed a withdrawal except for urgent, substantiated, nonacademic reasons.

The following circumstances do NOT constitute nonacademic reasons for withdrawing:

Scholastic Probation
Failing a course(s)
Instructor's recommendation that you should drop a course
Neglecting to pursue the appropriate drop procedure by the deadline
Avoiding scholastic dismissal
According to University policy: "An undergraduate student on scholastic probation who withdraws from the University after the first four weeks of a long-session semester will be placed on scholastic dismissal unless the withdrawal has been granted under an exemption approved by the student's dean."

Procedure

Go to the Office of Student Affairs (CMA 4.140), present a photo ID, and request a withdrawal petition.
If you are receiving financial aid, you must obtain the approval of the Office of Student Financial Services.
If you are an international student, you must receive approval from the International Office.
After all approvals have been obtained (including from the Office of Student Affairs), this form will be submitted Registration Supervision (Rm. 16, Main Building) for processing.

Medical withdrawal

According to the General Information Bulletin "A student who requests medical withdrawal must submit copies of medical records that include the date of onset of the illness or injury, dates of care, and diagnosis and prognosis from each medical and mental health care provider treating the condition. If the withdrawal is approved, the registrar and other appropriate officials will be notified.”

In other words, if you wish to attempt this type of withdrawal, you should begin the process at the University Health Services, or the Office of Student Affairs (CMA 4.140). The University Health Services website contains information regarding the rules and specifications for the withdrawal and for returning to the University.

Retroactive withdrawal

The College of Communication adheres to The University policy on Retroactive Withdrawals.

Cancellation of Classes for a Semester

If you wish to drop all of your classes before a semester begins, it is considered a cancellation and you will get a full refund (minus a $15 matriculation fee) and no notation will appear on your record. This process will vary depending on whether the student receives financial aid and/or if a tuition payment has been made by the payment deadline. It is also recommended that you review information for returning students if you will be inactive in a fall or spring semester.

Procedure for students who do NOT receive financial aid and have NOT paid their tuition

Students who do not pay their tuition bill by the tuition payment deadline will automatically be dropped from all of their courses by the Registrar’s Office for tuition non-payment.
Students should confirm they have been dropped on their Registration Information Sheet once the tuition payment deadline has passed.

Procedure for students who do NOT receive financial aid and HAVE paid their tuition

Prior to the first class day, you must submit a cancellation request with a signature to the Office of Student Affairs (CMA 4.140). You may either complete this process in person in the Office of Student Affairs or you may fax a signed letter requesting a cancellation of courses to 512-232-1827. Be sure to include your UT EID, mailing address, and contact phone number.
If you are an international student, approval must be obtained from the International Office.
After all approvals have been obtained (including from the Office of Student Affairs), this form will be submitted to Registration Supervision (Rm. 16, Main Building) for processing.
Students should confirm they have been dropped on their Registration Information Sheet by the 12th class day of a fall or spring semester (and 4th in summer).

Procedure for students who receive financial aid and are initiating cancellation prior to the tuition payment deadline

If you are trying to cancel your courses prior to the tuition payment deadline, you should contact the Office of Student Financial Services to cancel your financial aid. Students who do not pay their tuition bill by the tuition payment deadline will automatically be dropped from all of their courses by the Registrar’s Office for tuition non-payment.
Students should confirm they have been dropped on their Registration Information Sheet once the tuition payment deadline has passed.

Procedure for students who receive financial aid and are initiating cancellation after the tuition payment deadline

Prior to the first class day, you must submit a cancellation request with a signature to the Office of Student Affairs (CMA 4.140). You may either complete this process in person in the Office of Student Affairs or you may fax a signed letter requesting a cancellation of courses to 512-232-1827. Be sure to include your UT EID, mailing address, and contact phone number.
Approval must be obtained from the Office of Student Financial Services.
If you are an international student, approval must be obtained from the International Office.
After all approvals have been obtained (including from the Office of Student Affairs), this form will be submitted to Registration Supervision (Rm. 16, Main Building) for processing.
Students should confirm they have been dropped on their Registration Information Sheet by the 12th class day of a fall or spring semester (and 4th in summer).